On-Call Architectural Services

The Town of Berlin, Connecticut is requesting proposals for on-call architectural services from qualified firms, with proposals due June 25, 2026 at 2:00 p.m. through the Town's e-Procurement Portal at https://procurement.opengov.com/portal/berlinct. The question deadline is June 18, 2026. No bidders' conference or mandatory site visit is specified.

The scope encompasses comprehensive professional services on an as-needed basis for municipal building projects, including architectural, planning, landscape architecture, mechanical, and electrical design services. The contract term is two years commencing July 2026 and ending June 2028, with the Town reserving the right to renew or extend. The Town anticipates selecting one or more firms and reserves the right to conduct interviews as part of the selection process.

Proposers must submit pricing using the Town's electronic Pricing Table with hourly labor rates, mileage, travel, truck fees, and miscellaneous fees; all labor, materials, and related expenses must be included. The Town is exempt from federal excise taxes and Connecticut sales and use taxes, which must not be included in pricing.

Proposers must carry Professional Liability insurance of not less than $1 million, and Comprehensive General Liability, Worker's Compensation, Umbrella Liability, and Comprehensive Automobile Liability insurance, each with limits of $1 million. The Town must be named as additional insured on all policies. Proposers must provide three business references, a Certificate of Insurance, a completed W-9, and certify understanding of all RFP terms.

Evaluation considers experience with similar projects and Connecticut municipalities of comparable size, RFP compliance, reference checks and prior contract administration history, and fee competitiveness. Proposals remain valid for 60 days following opening.