On-Call - Alarm Parts - Access Control, ID Cards, & Intrusion Detection Systems & Door Hardware

Multnomah County has issued an Invitation to Bid (ITB-23-2026) for an On-Call contract to provide Alarm Parts, Access Control, ID Cards, Intrusion Detection Systems, and Door Hardware. The procurement is divided into two distinct categories: Category 1 for Alarm Parts and Equipment, and Category 2 for Door Hardware, Parts and Equipment, with bidders allowed to apply for one or both categories. The county seeks suppliers capable of providing parts, components, and equipment for access control systems, intrusion alarm systems, low voltage systems, and door hardware repairs. The contract will span a five-year term from approximately October 2025 through September 2030, with bids due by September 16, 2025, at 2:00 PM PDT. A virtual public bid opening is scheduled for September 16, 2025, at 2:15 PM. The county will award contracts to the lowest bidders in each category and reserves the right to purchase additional items from bidders' complete product catalogs. Evaluation will focus on pricing, with the lowest responsive and responsible bidder being selected for each category.

The solicitation strongly encourages participation from Minority-Owned, Women-Owned, and Emerging Small Businesses, demonstrating a commitment to diverse vendor participation. Suppliers must have access to the Multco Marketplace Supplier Portal and complete a Supplier Access Request Form at least 5 days before the closing date. The county allows for cooperative purchasing, which enables other public agencies to establish contracts under the same terms and conditions. While specific budget ranges are not explicitly stated, the county does not guarantee funding for products and does not commit to a specific purchase quantity. Payment terms are set at 0% 0, Net 30, providing favorable financial conditions for selected vendors. The solicitation's flexible approach allows for potential expansion beyond the initial scope, with the county reserving the right to purchase from bidders' entire product catalogs. This procurement opportunity presents a comprehensive approach to acquiring critical security and hardware infrastructure components for Multnomah County's facilities.