On-Call Abatement Services for the Code Enforcement Division

The City of Hayward's Code Enforcement Division is issuing Request for Quotation (RFQ) #26-007 to procure on-call abatement services for property maintenance and hazard mitigation activities. The procurement is open to qualified contractors with specific training and experience in abatement work, including weed abatement, securing vacant properties, graffiti removal, debris cleanup, temporary fencing, rubbish removal, encampment debris cleanup, boarding up structures, hazardous tree removal, mobile vendor equipment transportation, perishable waste removal, and emergency after-hours services. Qualified contractors must be licensed, carry appropriate insurance coverage (including $1,000,000 single limit coverage), and be registered with the Department of Industrial Relations for Public Works-Prevailing Wage projects when applicable. The pricing structure requires hourly rates for each of the 11 service types, with final amounts to be negotiated based on parcel size. Evaluation will be conducted using a points-based system across eight equally weighted criteria (12.5% each), including proposal quality, contractor experience, timeline feasibility, capacity to perform, example materials, cost competitiveness, references, and other considerations deemed pertinent by the City. Electronic bid submissions are required through the OpenGov Procurement portal at https://procurement.opengov.com/portal/hayward-ca, with a deadline for contractor questions on July 29, 2025, and proposals due by August 7, 2025, at 4:00 pm.

The RFQ does not identify specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or other organization types; however, all bidders must comply with the City of Hayward's comprehensive General Provisions, which mandate prevailing wage standards, worker compensation insurance, non-discriminatory employment practices, hazardous materials handling protocols, and affirmative action compliance. Bidders are required to submit executed noncollusion affidavits, nondiscriminatory employment practice certifications, and affirmations of non-involvement in nuclear weapons development as mandatory documentation with their proposals. No incumbent vendors or current contractors are identified in the procurement materials, and no specific budget range or award value is provided in the available documentation. The contract will operate on an on-call basis, with the final award amount dependent on the scope and frequency of services requested by the City throughout the contract period. Interested contractors must create a free OpenGov Procurement account and submit all required certifications and documentation electronically by the stated deadline to be considered for award.