OMHSAS/NSH Kitchen Equipment PM/Repair

The Pennsylvania Department of Human Services (DHS) is soliciting bids through an Invitation for Bids (IFB 6100065990) for preventative maintenance and repair services of kitchen equipment at Norristown State Hospital located at 1001 Sterigere Street, Norristown, Pennsylvania. The selected contractor will provide monthly preventive maintenance inspections and repair services for food service equipment including mixers, combi-ovens, steamers, kettles, traylines, walk-in freezers and refrigerators, and approximately 20 food delivery carts. Services must be performed Monday through Friday from 7:00 a.m. to 3:30 p.m., with availability during specified holidays, and the contractor must respond to service calls within 24 hours and possess certification to work on Rational ovens. The initial contract term is one year from the Purchase Order effective date, with renewal options for four additional one-year periods and potential extension for up to three months, with unit price increases not to exceed 3% at each renewal. The contractor shall provide all labor, materials, equipment, and testing necessary according to manufacturer specifications, with repair parts supplied at cost including shipping and handling, and must furnish cost estimates prior to performing major repairs and obtain approval before commencing work. A mandatory site visit is required on May 19, 2026, at 9:30 a.m. at Building 49, with contractors required to contact William Bogari at 267-831-2824 or wbogari@pa.gov at least three days prior, and a signed Proof of Visit form must be submitted with the bid or the submission will be rejected as non-responsive. Questions must be submitted by May 27, 2026, with answers posted by May 29, 2026, and bid responses are due by June 5, 2026. All bids must be submitted electronically through the Pennsylvania Supplier Portal at www.pasupplierportal.state.pa.us, and award will be made to the lowest responsible and responsive bidder.

The solicitation documents do not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. There are no listed current contractors or specialized technology integration requirements mentioned in the procurement materials. Bidders must be registered vendors in the Commonwealth's Vendor Master file and obtain a vendor number prior to submission. Required bid attachments include the signed Proof of Visit form, Rational oven certification, and Workers Protection and Investment Certification. Invoices must include the PO number, description of services provided, and net amount due, submitted to the Commonwealth of Pennsylvania P.O. Box 69180, Harrisburg, PA 17106, via email to 69180@pa.gov, with copies to the DHS Accounting Department via mail or fax at 610-313-5779. No specific budget range or award value is disclosed in the procurement materials; however, the contract structure involves monthly maintenance services plus repair costs on a time-and-materials basis with materials supplied at cost plus shipping and handling.