Olin Park Facility Signage Project

The City of Madison Engineering Division issued a Request for Bids (RFB 5137-0-2022-BG) for the Olin Park Facility Signage Project located at 330 E Lakeside Street in Madison, Wisconsin. The procurement involves providing and installing comprehensive interior and exterior signage, including room and door signs with tactile lettering and braille, vinyl signs on glass doors, and vinyl gradient screening film. Specific deliverables include acrylic plastic signs with raised Gotham medium font letters, printed vinyl film signage using 3M ScotchCal materials, and glazing film applications. Contractors must have a minimum of five years' experience supplying and installing similar signage and must submit electronic bids via email to bids@cityofmadison.com. Key dates include questions due by July 25, 2022, answers posted by July 26, 2022, and bids due by July 29, 2022, at 2:00 PM CST, with intended installation dates of September 22-23, 2022. Evaluation criteria include lowest responsive and responsible bidder, with local vendor preference scoring applied (5% for RFP, 1% for RFB) for vendors registered with the City of Madison.

The solicitation includes specific requirements for local businesses, with an Affirmative Action Ordinance mandating that contractors with 15 or more employees and $50,000 or more in aggregate annual business must file an approved Affirmative Action Plan within 30 days of contract execution. Insurance requirements are comprehensive, including Commercial General Liability ($1,000,000), Business Automobile Liability ($1,000,000), Workers' Compensation, and Professional Liability ($1,000,000) coverage. The preliminary project estimate is approximately $10,000, with the actual awarded bid to Method3 LLC coming in at $7,433.00, representing a cost-saving alternative. The City reserves the right to reject any or all bids, make partial awards, or cancel the solicitation. Payment terms include disbursement within 30 days of receipt of properly submitted invoices upon acceptance of completed and installed signage. The City is tax-exempt from federal excise taxes and Wisconsin state sales taxes, providing additional financial considerations for potential bidders.