ole Source Notice Road and Weather Equipment

The Oregon Department of Transportation (ODOT) intends to enter into a sole-source contract with Vaisala Inc. for pavement sensor equipment, specifically the DSC-111 and DST-111 models. These specialized sensors are critical for road weather information systems (RWIS) and active traffic management (ATM) software, currently monitoring pavement condition and temperature across the state's existing infrastructure. ODOT currently operates 54 DSC-111 sensors and 88 DST-111 sensors and requires continued compatibility with their custom software and monitoring systems. The procurement is structured as a price agreement with a maximum term of 10 years, allowing ODOT to purchase equipment on an as-needed basis. Interested parties have the opportunity to submit written protests regarding the sole-source determination to Dave Dethloff via email at William.d.dethloff@odot.oregon.gov before the Bid Opening Date listed in OregonBuys. Protests must include a detailed statement of legal and factual grounds, a description of potential harm to the protesting party, and the specific relief requested.

The sole-source determination is exclusively for Vaisala Inc., as they are the sole manufacturer and distributor of these specific sensor models that integrate with ODOT's existing infrastructure. No specific set-aside designations or restrictions on responding organizations are mentioned in the documentation. The estimated contract value is approximately $1.5 million over the 10-year period, with Vaisala being the only manufacturer capable of providing sensors that seamlessly integrate with ODOT's custom software. The procurement documents emphasize that changing sensor manufacturers would require costly and time-consuming software modifications, making Vaisala the most efficient and practical option for ODOT's road condition monitoring and weather warning systems. The contract is expected to become effective in fall 2025, with Vaisala being the incumbent and proposed vendor for this specialized road and weather equipment procurement.