(OLA) seeks quotes for Smiths Detection 6040ds or 6040C X-ray imaging detection systems

The Oregon Legislative Administration (OLA) has issued a Request for Quote (RFQ) seeking procurement of three Smiths Detection 6040ds or 6040C X-ray imaging detection systems for stationary entry control points in the Capitol Security Office located in Salem, Oregon. The systems will be used to inspect handbags, backpacks, small parcels, food items, and clothing, with specific technical requirements including maximum dimensions of 36 inches wide by 120 inches long, capability to accommodate objects up to 24.2 x 16.1 inches, a 19-inch monitor screen, external UPS, and automated explosives detection capabilities. Vendors must provide initial and recurring training for system operators, covering keyboard calibration and radiation safety certification. The quote responses are due by August 27, 2025, at 5:00 PM Pacific Standard Time, with a requirement that the systems be placed in service within 90 days of purchase order issuance. The RFQ mandates an extended service agreement covering on-site parts, labor, and annual maintenance for two years beyond the manufacturer's warranty period. OLA reserves the right to consider alternative systems if the specified Smiths Detection models are unavailable or cost-prohibitive and will select the offeror that most closely meets their operational needs.

The RFQ does not explicitly indicate specific set-aside designations for disadvantaged enterprises or restrict respondents based on business size or type. No incumbent vendors are identified in the documentation, and there are no explicit references to integration requirements with existing infrastructure. While a precise budget range is not specified, the procurement involves multiple X-ray detection systems with comprehensive training and a two-year extended service agreement, suggesting a potentially significant investment. The procurement is specifically for Marion County's Capitol Security Office, indicating a localized but potentially strategically important technology acquisition. The OLA's flexibility in considering alternative systems suggests they are primarily focused on meeting technical and operational requirements rather than being constrained by a single manufacturer's specifications. The 90-day implementation timeline and specific technical requirements indicate a structured and urgent procurement process aimed at enhancing security screening capabilities.