Oil and lubrication products, purchase of, term contract

Palm Beach County, Florida is seeking quotations through its Purchasing Department for the procurement of synthetic oil and lubrication products under a twelve-month term contract with renewal options for up to four additional twelve-month periods. The solicitation covers four line items: synthetic oil in 55-gallon drums (8 drums estimated annually), synthetic oil in totes at vendor-specified quantities (550 gallons estimated annually), grease in 397-pound drums (4 drums estimated annually), and grease in 110-pound kegs (4 kegs estimated annually). These products are specifically designated for use in New Flyer manufactured buses operated by Palm Tran. Acceptable manufacturers are strictly limited to Mobil Delvac, Castrol SAF-XO, Castrol Syntrax Long Life, Shell Spirax ASX, and Shell Spirax S6 AXME for synthetic oils, and Fuchs Renolit LX-PEP 2 for grease, with no substitutes permitted. Vendors must provide firm, fixed unit pricing valid for 90 days from the opening date and throughout the contract term, and quotations must be submitted by August 4, 2017, at 4:00 p.m. local time via fax or email. Award will be made on an item-by-item basis to the lowest responsive and responsible bidder, and the county reserves the right to reject awards resulting in less than $1,000 or multiple small fragments due to administrative burden.

Bidders must comply with Palm Beach County's non-discrimination policy and establish a drug-free workplace program to be considered for preference in tie-bid situations. Local preference is available to vendors with permanent places of business in Palm Beach County or the Glades, with a 5% preference adjustment applied for evaluation purposes. Prior to contract execution, the successful bidder must provide evidence of commercial general liability insurance of $500,000, business auto liability insurance of $500,000, and workers' compensation insurance as required by Florida statute. The delivery locations include two designated Palm Beach County sites, with the option for additional locations at the county's discretion. No incumbent vendors or budget range information is specified in the solicitation, though the county's rejection threshold of awards under $1,000 suggests estimated contract values below typical county procurement thresholds.