Official City Organ and Newspaper Advertising

The City of Waco, Texas is requesting bids for official city organ and newspaper advertising services under RFB 2026-033, with bids due August 4, 2026 at 2:00 p.m. CT and questions due July 24, 2026 at 5:00 p.m. CT. The City seeks a newspaper of general circulation in Waco to publish legal notices, ordinances, and other matters required by law.

Bidders must submit pricing for legal notice publication rates per column inch, exact pricing for four sample publications (bid notice, weed and grass notice, ordinance notice, and planning commission notice), classified and employment advertising rates, and display advertising pricing for various sizes. Early payment discounts may be offered at the bidder's discretion. Submissions must include W-9 forms, conflict of interest questionnaires, certifications regarding debarment, non-collusion affidavits, and Texas Government Code compliance verifications related to energy boycotts, firearms discrimination, and Israel boycotts. Required insurance coverage includes Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $1,000,000, and Media Liability (claims-made basis) of $1,000,000.

The contract will commence the first day of the month following City Council award and will continue for 12 months with pricing fixed for the contract term. All prices must be submitted less Federal Excise Tax and State of Texas Sales Tax. The City reserves the right to award based on lowest responsible bid or best value considerations, including purchase price, bidder reputation, quality of services, extent of meeting City needs, past relationships, historically underutilized business compliance impact, and total long-term costs. No advance payments will be made. Bid opening will be conducted via Zoom on August 4, 2026 at 2:01 p.m. CT.