Official City Organ and Newspaper Advertising

The City of Waco, Texas is seeking a newspaper of general circulation to serve as the Official City Organ and Newspaper Advertising provider through a Request for Bid (RFB No. 2025-034). The procurement is located in McLennan County and will cover legal notices, public advertisements, and city information publication services. To qualify, bidders must have more than a minimal subscriber base in Waco, publish at least weekly, maintain periodical mailing privileges in McLennan County, and dedicate minimum 25% of column lineage to general interest content. Key deliverables include guaranteeing legible notice formatting, republishing incorrect notices at no cost, providing publication affidavits within 24 hours, and delivering publication copies to the City Secretary's Office. The bid solicitation was released on April 15, 2025, with all questions due by April 25, 2025, and bids are to be submitted via Zoom video conference on May 6, 2025, at 2:00 P.M. Central Time. The Zoom meeting details include a specific link, meeting ID, and passcode for bid opening, with no pre-bid meeting scheduled.

The contract will run from June 2025 to September 30, 2026, with a maximum contract value of $100,000 for fiscal year 2025-2026. While no specific set-aside designations or enterprise restrictions were explicitly mentioned in the documentation, bidders must submit comprehensive details about their publication, including circulation numbers, publication schedule, and pricing structures for various notice types. The pricing sheet includes options for daily (Monday-Saturday) and weekend publication rates, with provisions for pricing per column inch and total publication costs. The bid allows vendors to quote rates for legal notices, classified/employment advertising, and other non-legal section advertisements, with potential considerations for early payment discounts and adjustable quantities based on unit prices and approved budgeted funds. Bidders are required to demonstrate a diverse readership within Waco city limits and provide detailed pricing information to be considered for the contract.