Office Moving Services for Northern and Southern California

The State Water Resources Control Board is issuing Invitation for Bid (IFB) No. 25-047-999 for comprehensive office moving services across Northern and Southern California, with the solicitation available to prospective bidders as of January 28, 2026. The procurement seeks qualified firms to provide packing, transportation, unpacking, furniture assembly and disassembly, storage, and equipment relocation services at various Water Board office locations throughout the state. Bidders must possess a minimum of five years of moving experience, three years of experience disassembling and assembling specific furniture types, and five or more employees; additionally, firms must hold appropriate licensing including a Class C-61/D-34 contractor license, California Household Mover Permit, and Motor Carrier Permit, maintain warehouse and cargo insurance with a minimum of $1 million in coverage, and demonstrate completion of at least four relocation projects within the past five years involving 140 or more office spaces, with a minimum of two projects for California State Departments. Pricing will be based on hourly rates for various labor classifications (movers, helpers, installers, and truck/van operators) and per-square-foot storage charges, with prevailing wage rates applied as determined by the Department of Industrial Relations. The Water Board anticipates awarding up to two contracts—one per region or one combined contract for all locations—to the lowest responsible bidder(s) meeting minimum qualifications, with an anticipated contract term of 36 months upon Department of General Services approval and the option to exercise two additional one-year extensions for a maximum term of five years. Critical deadlines include written questions due February 4, 2026 by 12:00 p.m. PST, questions and answers posted February 6, 2026 by 4:00 p.m. PST, and bids due February 11, 2026 by 12:00 p.m. PST, with virtual bid opening scheduled for 2:00 p.m. PST on the same date.

Mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation is required, with incentive provisions available for DVBE participation exceeding the minimum threshold; additionally, small business preferences of 5% and non-small business subcontractor preferences are available to eligible respondents. The solicitation does not identify any incumbent vendors or current contractors, nor does it reference existing infrastructure or technology requiring integration. No specific award value or budget range has been disclosed in the procurement documentation, meaning the contract value will be determined through the competitive bidding process based on the hourly rates and storage charges submitted by qualified bidders on the cost worksheets for both Northern and Southern California regions, with optional pricing for Years 4 and 5 if contract extensions are exercised.