Office Chairs for Duty Officers

The Commonwealth of Kentucky, Department of Military Affairs, is seeking to procure five office chairs designated for 24/7 duty officers at the Boone National Guard Center in Frankfort, Kentucky. The chairs must meet precise specifications including an overall height of 47-50 inches, a 22-inch seat width, fully adjustable lumbar support with rocking motion, an automotive-quality frame, gas lift height adjuster, five-leg roller base with carpet casters, rocker reclining seat back, premium-grade HR foam upholstery in medium gray or black fabric, a 28-inch aluminum base, USA manufacturing origin, and a 400-pound weight rating. The procurement will be evaluated using a best-value ranking approach based on three measurable criteria: price (50 points), delivery time (25 points), and warranty coverage and length (25 points), with bidders receiving maximum points for lowest price, fastest delivery, and longest/most comprehensive warranty respectively. Proposals must be submitted in hardcopy form—consisting of one marked original and one copy—to Leslie Stamper, Branch Manager, Department of Military Affairs, 100 Minuteman Parkway, Frankfort, Kentucky 40601, by January 24, 2020, at 1:00 PM EST. Online bidding is prohibited, and no addenda have been issued for this solicitation. An Annual Required Affidavit for Bidders, Offerors and Contractors must be signed, notarized, and included with all bid documentation.

There are no specific set-aside designations or restrictions identified that would limit the types of organizations eligible to respond to this procurement. All bidders must comply with the Buy American Act, provide debarment and suspension certifications, and meet discrimination prohibition requirements as governed by Kentucky law and applicable federal regulations. Payment terms are established under Kentucky Revised Statutes, with invoices due within 30 working days of receipt of approved documentation. The total contract cost shall not exceed $20,000 per fiscal year, establishing the budgetary ceiling for this procurement. No incumbent vendors or current contractors are referenced in the solicitation documents, and no existing infrastructure or technology integration requirements are specified.