Offender Tracking for Judicial and Corrections

The State of Colorado Judicial Department and Department of Corrections jointly issued this Request for Proposal to procure comprehensive offender tracking and monitoring services statewide, with two separate contracts anticipated—one for each agency. The solicitation seeks a qualified contractor to provide a scaled menu of electronic monitoring solutions including GPS tracking (both passive and active), electronic home monitoring via radio frequency devices with landline and cellular options, transdermal alcohol detection (TAD) devices, portable breathalyzers with location services, and smartphone applications with location capabilities. The contractor must establish statewide field office presence capable of serving Colorado's populated metropolitan areas and rural regions, maintain 24/7/365 monitoring center operations, perform installation and de-installation services within the next business day during standard business hours (Monday-Friday, 8:00 am-5:00 pm), provide equipment maintenance and repair capabilities, integrate with the state's CWISE system, and furnish all required training to approximately 1,000 probation staff across 23 jurisdictions and all 385 parole officers statewide. The initial contract term is one year with up to four optional one-year renewal periods for a maximum potential term of five years, with an anticipated effective date of July 1, 2017 for Probation and September 1, 2017 for Parole. Written questions were due by April 21, 2017, proposals were due by May 11, 2017 at 4:00 PM (MST), and oral interviews and site visits were scheduled for May 17-18, 2017. Evaluation criteria include submission of audited financial statements for the most recently closed fiscal year and preceding two years, proof of adequate insurance coverage including workers' compensation, general liability of $1,000,000, automobile liability of $1,000,000, professional liability of $1,000,000, and crime insurance of $1,000,000, and three client references from projects completed within the past five years, with data transmission accuracy required to meet or exceed 99 percent or face liquidated damages of $500 per occurrence capped at $5,000 monthly.

The RFP permits vendors to submit bids for selected service components and allows different vendors to be awarded to each department based on their unique needs; however, a single vendor award to both agencies is anticipated. Pricing must be submitted on a daily per-offender basis for each service type (RF landline, RF cellular, GPS passive, and GPS active), with all shelf inventory costs included in daily rates and no additional charges permitted, and the contractor assumes responsibility for all equipment costs, maintenance, repairs, and replacement of lost or damaged equipment within 72 hours of notification. The incumbent vendor is BI Incorporated, with current pricing ranging from $1.89 daily for RF HomeGuard landline devices to $8.10 for BI TAD cellular units, though the state indicated it does not track detailed operational metrics including equipment losses, damaged units, installation/removal frequencies, average sentence lengths, or staffing requirements, limiting vendors' ability to accurately project costs. The contractor must integrate with the state's existing CWISE system infrastructure. No specific set-aside designations or restrictions on types of organizations responding were identified in the available documentation. The state anticipates negotiating a maximum amount payable for the entire contract term with the recommended respondent(s), with the final contract value to be determined through negotiation rather than a fixed budget range.