Off Duty Police Officers KSFB

The Kentucky State Fair Board (KSFB) issued a Request for Bid (RFB 235 2300000521) on February 10, 2023, for off-duty police officer services to support event security, crowd control, order maintenance, and law enforcement activities at KSFB facilities. The KSFB seeks to establish up to five master agreements for an initial one-year contract period with options to renew for four additional one-year periods. The solicitation calls for currently sworn and certified police officers authorized to make arrests in Jefferson County, who must wear agency-approved uniforms and provide services ranging from 137.5 to 1,385 total hours annually, with anticipated needs of one to thirty officers depending on event requirements. Evaluation will be conducted on a best value basis with price as the sole criterion at 100 points, and vendors must submit pricing on an hourly basis for all line items based on the 1,385-hour quantity, with prices remaining firm for the initial contract period and quoted F.O.B. Destination, Freight Prepaid and Allowed. Vendors' written questions were due by February 17, 2023, at 10:00 AM EST, and electronic bid submission through the Commonwealth's eProcurement system was mandatory with a closing date of February 24, 2023, at 1:00 PM EST. All bidders were required to be registered in the Kentucky Vendor Self Service System prior to submission.

The solicitation documentation does not indicate any specific set-aside designations or restrictions on organization types eligible to respond. Vendors must carry comprehensive public liability insurance with minimum limits of $100,000 per person and $1,000,000 per occurrence, plus property damage liability insurance of $100,000 per occurrence, with the KSFB named as an additional insured, and the policy must include assault and battery, personal injury, property damage, errors and omissions, and independent contractor endorsements. No overtime compensation will be provided, and vendors must fill all scheduled positions on a non-overtime basis. The KSFB reserves the right to cancel the contract with thirty days' written notice and may remove any officer from duty at any time for cause. Price increases may be requested after twelve months with written justification based on industry-wide price changes, while price decreases must be reflected immediately. The specific award value or budget range is not disclosed in the available documentation, though the estimated annual demand of 1,385 hours provides a basis for vendors to calculate anticipated compensation.