Oemsrp&MAS for detroit diesel

The City of Baton Rouge and Parish of East Baton Rouge (combined as City-Parish) are requesting sealed bids for Original Equipment Manufacturer standard replacement parts and manufacturer authorized service for Detroit Diesel, Cummins, Caterpillar, and Allison Transmissions under solicitation A26-0707-REBID2, with bids due August 10, 2026 at 11:00 a.m. CST.

Bidders must be authorized dealers holding current manufacturer authorization letters and must maintain a reasonable supply of OEM parts within a 50-mile radius of the intersection of Tom Drive and Wooddale Boulevard in East Baton Rouge Parish. All products must be new and current; aftermarket and grey-market goods are excluded. All workmanship and materials must carry at least a one-year written guarantee from the date of delivery or acceptance.

Estimated annual parts purchases are $2,500 for Detroit Diesel, $8,000 for Cummins, $8,000 for Caterpillar, and $2,500 for Allison Transmissions. The contract runs one year with potential extension into second and third years if both parties agree and all prices and conditions remain identical. Pricing must be firm for a minimum of 60 days from bid opening; price lists must remain firm for six months after award, with 30 days' notice required for subsequent updates. Pricing terms are Net 30 days based on monthly invoices. The vendor prepays all freight charges with F.O.B. destination delivery required to the City Parish Garage at 333 Chippewa Street within one day of order.

Award criteria weight hourly labor rates for work at the contractor's facility (40%), restocking charges as a percentage of parts cost (60%), and percentage discounts on OEM parts (60%). The City-Parish will award contracts to the vendor with the lowest total weighted score for each manufacturer category. The inquiry period closes July 31, 2026 at 5:00 p.m. CST. Required insurance includes general liability ($2 million general aggregate), automobile liability ($1 million combined single limit), and workers' compensation coverage. Davis-Bacon Act compliance, Equal Employment Opportunity certifications, debarment and suspension certifications apply.