OEM replacement parts for F/ford trucks & automobiles

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is seeking bids for a blanket purchase order agreement to procure OEM replacement parts specifically for Ford trucks and automobiles. The solicitation (Bid Number 1M220538) is scheduled for bid opening on June 17, 2025, at 3 P.M., with a contract period from September 1, 2025, through August 31, 2026, and potential renewal options for four additional one-year periods. The total estimated procurement quantity is 325,000 units of replacement parts, to be delivered to the TDCJ Huntsville Unit Mechanical Department. Bidders must be current stocking dealers for these types of parts, and the low bid will be determined by the best overall percentage bid. The contract is structured as a discount from list type, with pricing based on the current manufacturer's OEM price list, which includes overhead, averaged costs, freight charges, and profit. Vendors are required to provide a manufacturer's price list link and submit percentage increases or decreases, with new pricing subject to TDCJ's written approval. Electronic bid submission is preferred, with specific guidelines for file sizes and document formats.

The solicitation does not explicitly mention specific set-aside designations or restrictions on participating organizations. The TDCJ reserves the right to cancel the contract with thirty days' written notice and to increase or decrease the contract scope, providing flexibility in procurement. While specific budget ranges are not detailed, the large volume of 325,000 units suggests a substantial potential contract value. Vendors must demonstrate current stocking capabilities for Ford truck and automobile OEM replacement parts, indicating a preference for established automotive parts suppliers with comprehensive inventory and distribution capabilities. The contract's structure allows for potential price adjustments and renewal options, which provides ongoing opportunities for qualified vendors. The procurement process emphasizes competitive pricing through percentage-based bidding and requires vendors to maintain transparent and current pricing mechanisms. Electronic submission requirements suggest a modern, streamlined approach to bid processing that may favor technologically adaptable vendors.