Odrc-maci walking track solicitation

The Ohio Department of Rehabilitation & Corrections (ODRC) is soliciting a Request for Quote (RFQ) for walking track resurfacing at the Madison Correctional Institution (MACI) located in London, Ohio. The project involves comprehensive resurfacing of two distinct walking track zones: Zone A (Red area) measuring 12,387 feet x 8.5 feet with an additional 25 feet x 8.5 feet, and Zone B (Yellow area) measuring 1,191 feet x 10 feet. Vendors must provide a flat-rate contract covering both materials and labor, demonstrating prior experience in asphalt walking track resurfacing and possessing necessary licenses and permits. The project must be completed by September 30, 2025, with potential contract renewals possible through mutual agreement. Interested vendors are required to schedule an onsite meeting with Jason Ferguson by June 16, 2025, to receive additional information and conduct a facility walk-through. Evaluation criteria will focus on responsiveness, vendor experience, financial condition, previous contract performance, and ability to execute the contract properly. Bid submissions are due no later than 4:00:00 p.m. Columbus, Ohio time on the specified bid closing date, with bids remaining firm for 90 days after opening.

The contract opportunity is subject to specific state restrictions, including Executive Orders 2019-12D and 2022-02D, which prohibit offshore services and mandate divestment from Russian institutions. Vendors must complete an Affirmation & Disclosure Form, detailing their principal business locations, service performance locations, and data storage sites for both the primary contractor and subcontractors. The ODRC will handle background checks and provide contractor orientation, with successful vendors required to comply with institutional security requirements and safety protocols. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bidding process emphasizes fair competition and comprehensive vendor evaluation. Payment terms are structured as Net 30, and vendors must submit a detailed cost summary and itemized list of proposed materials. Though a specific budget range is not provided, the contract will be awarded to the lowest responsive and responsible bidder, with the state reserving the right to reject bids that do not meet requirements or are not in the state's best interest.