ODRC Key Security Cabinets DRCB-25-3327 V2

The Ohio Department of Rehabilitation and Correction (ODRC) is seeking bids for a comprehensive key security system project, designated as solicitation number DRCB-25-3327, across multiple correctional institutions including Warren Correctional Institution. The procurement involves acquiring key system components such as modules, cabinets, power supplies, cables, readers, licenses, and smart keys, with specific quantities ranging from 1 to 675 units per item type across six different correctional facilities. Bidders must provide all-inclusive pricing with shipping costs incorporated, and deliverables are required by June 30, 2025. The contract term extends from the award date through June 30, 2025, with potential renewals possible for up to four years, contingent on Ohio General Assembly appropriations. The evaluation criteria will focus on selecting the lowest responsive and responsible bidders, with a comprehensive cost breakdown required in U.S. Dollars. Key dates include an inquiry period from May 13, 2025, to May 27, 2025, with bids due on May 28, 2025. Background checks will be conducted on contractors, and no additional reimbursement will be provided for travel or related expenses.

The procurement opportunity appears to have several notable restrictions and requirements, including compliance with Ohio Executive Orders 2019-12D and 2022-02D, which prohibit offshore services and contracting with Russian institutions. Contractors must complete an Affirmation and Disclosure Form that requires transparency about service locations, both for primary contractors and subcontractors, with mandatory ongoing disclosure of any changes in service or data location. While specific set-aside designations are not explicitly detailed, the state's procurement guidelines suggest potential preferences for domestic and Ohio-based businesses, including potential considerations for veteran-friendly businesses. The state retains the right to immediately terminate contracts for non-compliance with location requirements. Although a specific budget range is not provided, the multi-institutional scope and comprehensive key security system components suggest a significant procurement value. Interested bidders must carefully review all attached documents, particularly the Instructions to Bidders, to ensure full compliance with state procurement regulations and executive order requirements.