ODOT Building A HVAC Controls Replacement

The Oregon Department of Transportation (ODOT) is requesting competitive quotes for HVAC controls replacement at ODOT Building A in Salem, Marion County, with quotes due November 4, 2026 and a voluntary pre-quote conference scheduled for October 27 at 10:00 a.m. at 455 Airport Road SE, Building A.

The scope encompasses all labor, materials, transportation, equipment, and services to update HVAC controls for improved energy efficiency and simplified operational control. An exemption has been granted requiring the ALC (Automated Logic Control System) brand name, though equivalent products may be proposed during the quote process. Substantial completion is required by January 30, 2027, with final completion by February 5, 2027.

The work is subject to Oregon prevailing wage rate requirements for Marion County, BOLI Region 3, with rates effective as of October 5, 2026. Liquidated damages will apply for failure to meet the substantial completion date.

Contract award will be made to the responsible offeror submitting the responsive quote that best serves ODOT's interests, considering price and other factors including experience, expertise, product functionality, and suitability. All quotes must be submitted electronically through the OregonBuys eProcurement system by the specified closing date. Offerors must be registered vendors in OregonBuys and must complete the Offeror Information and Certifications Form and provide online pricing entry. Requests for clarification, change requests, and approval of equivalents are due seven calendar days prior to closing.

The apparent successful offeror must submit certificates of insurance and a W-9 form within seven calendar days of ODOT's intent-to-award notification, and the executed Services Contract must be returned within two business days of receipt. Offers remain firm and binding for a minimum of 30 calendar days from the closing date. No public opening of quotes will be held.