Odor Control Chemical for the Public Works Department Sanitary Sewer Collection System

The City of Mission, Texas is requesting bids on odor control chemicals for the Public Works Department Sanitary Sewer Collection System under RFB 26-522-07-22, with bids due July 22, 2026 at 2:00 p.m. CST.

The scope comprises two product lines: concentrated odor control masking agent in liquid form (45 drums estimated annually, 55-gallon each) and odor control in cherry block form, water-based (240 cases estimated annually, 20-pound cases). Bidders must submit firm fixed unit prices F.O.B. Mission, Texas, with all delivery costs included. The awarded vendor must maintain an inventory of 10 drums at all times for the Wastewater Plant and lift stations and deliver additional containers within two calendar days of telephone notification.

The contract term is one year from award with options for two additional consecutive one-year renewal periods at the City's sole discretion, contingent upon mutual agreement and vendor submission of a renewal letter at least 45 days prior to expiration. Bidders may propose a fixed maximum percentage of escalation for renewal options; zero percent escalation is assumed if none is stated.

Award will be made to the lowest responsive and responsible bidder based on purchase price, product reputation and quality, ability to meet City needs, past performance, and long-term cost considerations. Bidders must submit one original and one copy of the bid with the Vendor Acknowledgment Form, Non-Collusive Bidding Certification, S.B. 252 Certification Form (confirming no business with Iran, Sudan, or foreign terrorist organizations), General Business Questionnaire, and product bulletins with Material Safety Data Sheets. Insurance requirements include Commercial General Liability of $500,000 per occurrence with $1,000,000 aggregate, automobile liability of $500,000, and workers' compensation at Texas statutory limits. A pre-bid conference is scheduled for July 15, 2026 at 10:00 a.m. CST at City Hall, 1201 E. 8th Street, Mission, Texas, with a Zoom option available. The contract is contingent on adequate city budget funding and the City reserves the right to terminate for convenience with 30 days' written notice.