OCNC Notice of Special Procurement RFP for

The Oregon Child Nutrition Coalition (OCNC) has issued Request for Proposal (RFP) #2023-01 seeking a Broadline Distributor to provide food and supplies for school districts in Washington County and the City of Hillsboro, Oregon. The RFP aims to establish a contract for the 2022-2023 school year with potential renewals through the 2026-2027 school year. Proposers must provide a comprehensive range of food and non-food products, including meats, dairy, produce, canned goods, and paper products, with pricing structured as cost reimbursement minus discounts and deviations plus a fixed fee. The RFP requires detailed pricing audits, compliance with USDA Foods processing standards, and specific requirements for dairy products and non-stock item delivery. Proposals were originally due on May 10, 2022, but were subsequently extended to May 13, 2022, with a pre-bid conference and pre-qualification criteria mandatory for interested entities. Interested proposers must contact OCNC at info@ocnc.org to receive complete instructions and meet all submission requirements.

The OCNC explicitly encourages participation from minority, women, and emerging small business enterprises, indicating a commitment to diverse vendor participation. Only one proposer will be selected for this contract, which represents approximately 30% of Oregon schools' student enrollment, with an estimated total purchase value of $19.3 million for the 2022-2023 school year. Individual OCNC members will establish separate contracts with the awarded proposer following a summary evaluation to be provided to members on or before May 20, 2022. The Notice of Intent to Award indicates Gold Star Foods - Sysco Portland as the intended awardee, with a contract start date of July 1, 2022. Potential vendors must submit financial information by May 4, 2022, and any protests to the Intent to Award must be filed by May 31, 2022. The RFP allows for a maximum of four annual renewals, providing potential long-term stability for the selected distributor.