Occupational Health and Medical Services

The City of Raleigh, North Carolina, is seeking a qualified vendor to provide comprehensive occupational health and medical services through a Request for Proposals (RFP) numbered 274-HR202504OHMS. The procurement covers a wide range of medical services for city employees, including evaluation and treatment of work-related injuries, pre-employment medical examinations, commercial driver's license (DOT) physicals, return-to-work exams, and specialized physicals for police officers and firefighters. The selected vendor must be capable of handling approximately 150-200 employees monthly, with specific annual requirements of 600 firefighter physicals, 150-200 police physicals, and 400-450 pre-employment physicals. Optional services include controlled substance testing, breath alcohol testing, laboratory services, and vaccinations. The proposal evaluation will assess corporate background (20 points), financial stability (20 points), project understanding (20 points), project approach (15 points), team experience (10 points), and proposed cost (15 points), with potential bonus interview points up to five points. Key deadlines include written questions due by November 17, 2025, city responses anticipated by November 24, 2025, and proposal submissions due December 5, 2025, at 5:00 PM EST.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The Medical Review Officer must be a board-certified physician licensed in North Carolina, preferably with a minimum of five years occupational health experience. The vendor must comply with numerous federal and state regulations, including HIPAA, OSHA, NCDOT, FMCSA National Registry standards, NFPA 1582 for firefighter physicals, and North Carolina Department of Justice criteria. The contract will have an initial term of one to three years, with the city retaining options to renew for up to two additional one-year terms, creating a potential maximum contract duration of five years. Proposers must submit one signed original, eight copies, and an electronic PDF version of their proposal. While specific budget ranges are not detailed, the comprehensive service requirements suggest a substantial annual contract value. The geographical service area primarily covers North Carolina, with the potential to serve employees across the United States. The city reserves the right to reject any or all proposals and waive any informalities deemed in its best interest.