OC-RFP-2701 Strategic Enrollment Planning

Otero College, a public community college in Pitkin County, Colorado, is requesting proposals for strategic enrollment planning consulting services under RFP OC-RFP-2701, with proposals due November 9, 2026 at 2:00 PM MT and public opening the same day. The consultant must demonstrate completion of at least one strategic enrollment planning project for a higher education institution within the past five years, with a named project lead holding direct experience developing or implementing such plans.

Otero College serves approximately 1,200 students annually across three rural counties (Bent, Crowley, and Otero) with a student body that is 43.1% Hispanic or Latino, 60% first-generation college students, and nearly 73% Pell-eligible. Deliverables include enrollment data analysis; an editable enrollment projection model with multiple scenarios; measurable enrollment and revenue goals; a prioritized action plan with implementation timelines; monthly KPI reports and tracking dashboard; up to eight two-day consultation sessions (on-site or virtual); staff training on planning and tracking tools; and a final presentation to College leadership. The contractor must protect all College data, comply with confidentiality and privacy requirements, deliver final materials in usable electronic formats, and meet WCAG Level AA accessibility standards under Colorado Revised Statutes Section 24-85-101 et seq.

The contract term is one year beginning January 11, 2027 and ending January 11, 2028, renewable for up to four additional one-year periods. The contractor must submit a single total price proposal covering all services, deliverables, travel, and reimbursable expenses, with optional services listed separately. Required insurance includes Commercial General Liability ($1 million each occurrence and general aggregate), Workers' Compensation as required by state statute, Automobile Liability ($1 million combined single limit), Professional Liability ($1 million each occurrence and aggregate), and Protected Information Liability ($1 million each occurrence and aggregate), with the State of Colorado and Colorado Community College System named as additional insureds.

Proposals are evaluated on qualifications and experience of firm and personnel (15 points each), understanding of project and diverse student populations (15 points), approach and implementation plan (15 points each), references (10 points), and price (15 points).