OAC Program-Information Booklet

The State of Michigan Department of Natural Resources issued a Request for Proposal on January 30, 2020, for the Outdoor Adventure Center (OAC) in Detroit to procure comprehensive design, development, copywriting, production, and hosting services for a quarterly online interactive flip book newsletter. The contractor must deliver three publications annually for three years with two optional one-year renewal periods, totaling 14 publications over five years, scheduled for January, May, and October with each issue containing approximately 36 pages in 8.5 by 11-inch format. Deliverables include copywriting recommendations, additional artwork and images, photo editing services, unlimited web hosting, and toll-free customer service at no additional cost, with final drafts due ten calendar days before publication and corrections required three calendar days prior. Key requirements include maintaining staff availability 24 hours on the Monday before publication, implementing a quality assurance program, designating a key personnel member for the State account, and correcting any deficiencies within eight business hours or face liquidated damages of $100 plus $100 per hour for delays. The RFP evaluation process includes pass/fail technical criteria based on the Vendor Questions Worksheet and Statement of Work, with pricing considered only for proposals meeting technical requirements, and the State reserving the right to consider prior performance and overall economic impact in award decisions. The proposal deadline was 3:00 p.m. EST on February 11, 2020, with a question deadline of February 3, 2020, answers posted by February 4, 2020, and an anticipated contract start date of March 1, 2020.

The procurement does not specify set-aside designations but indicates the State may consider qualified disabled veteran or service-disabled veteran-owned business status in award decisions. No incumbent contractor or existing technology integration requirements are identified in the solicitation. Pricing must remain firm for the entire contract term with a single price per publication covering all services; however, the RFP does not disclose an estimated contract value or budget range. Insurance requirements mandate Commercial General Liability coverage of $1,000,000 and Professional Liability coverage of $3,000,000, and the contract is subject to standard State of Michigan terms including indemnification, confidentiality, data security, and compliance with all applicable federal, state, and local laws.