OAAA, 2010, Utility Vehicle for Colorado Springs (DQ)

The Colorado Department of Military and Veterans Affairs issued a Documented Quote solicitation (DQ1-OAAA-2015000138-1) for the procurement of one Kubota RTV 1100 utility vehicle or equivalent specialized non-powered vehicle, classified under commodity code 55875. The procurement was posted on August 13, 2014, with a deadline for bid submission on August 22, 2014. The vehicle is to be delivered to the Colorado Springs Armory located at 3200 North Chestnut, Colorado Springs, CO 80907-5092, with billing directed to the Military & Veterans Affairs accounting office in Centennial, Colorado. The solicitation was managed by purchasing agent Gloria Duran (gloria.duran@dmva.state.co.us) and required vendors to submit sealed bids in response to defined specifications and terms through a documented quote process. Vendors must comply with all applicable federal and state employment laws, maintain required insurance coverage, adhere to OSHA safety regulations, and provide Material Safety Data Sheets for any hazardous materials. Payment terms stipulate that invoices are due within 45 days of product receipt, with interest accruing at the rate specified in Colorado Revised Statutes 24-30-202(24) on any unpaid balances after the 45-day period.

The solicitation documents do not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors; however, the procurement is subject to standard Colorado state purchasing terms and conditions applicable to all responsive vendors. The state is exempt from all federal excise taxes and state and local sales and use taxes on this purchase. No specific budget range or award value is disclosed in the available documentation, though the procurement involves the acquisition of a single specialized utility vehicle. Vendors are required to demonstrate independent contractor status, obtain proof of compliance with E-Verify employment eligibility verification, and maintain workers' compensation and unemployment compensation coverage as specified. The contract has reached closed status as of the documentation date, indicating that the award has been finalized and the procurement process concluded.