O'neil Apex 2 portable receipt printers (or equivalent)

The State of Maine Division of Purchases is requesting quotations for 150 Datamax O'Neil Apex 2 portable receipt printers or equivalent units, with quotations due November 28, 2013 at 2:00 p.m. local time. All submissions must be made electronically through the State of Maine's Vendor Self Service (VSS) platform.

The scope requires 2-inch direct thermal receipt printers with RS232 and Bluetooth connectivity, magnetic card readers compatible with HiCo cards, Windows compatibility, and a one-year warranty. Each unit must include a charger, battery, and serial-to-USB cable for laptop communication. The procurement also includes 150 cigarette lighter adapters for vehicle charging. Vendors submitting equivalent products may be required to submit a unit at their own expense for agency testing and evaluation.

Delivery is due January 15, 2013, with a penalty of $100 per week for late delivery. Quotations must include separate unit prices for each item and remain firm for the duration specified in the terms. All prices must exclude federal and state taxes. Delivery terms are FOB Destination with all transportation charges prepaid by the successful bidder.

The State reserves the right to award based on lowest price among conforming quotations or on a combination of factors including quality, conformity with specifications, delivery time, and total cost, with price weighted at a minimum of 25% of total evaluation criteria. Standard payment terms are net 30 days from receipt of a correct invoice. The State also reserves the right to reject any or all quotations, waive irregularities, partially accept quotations, increase or decrease ordered quantities by up to 10%, and terminate the contract at any time if deemed in the State's best interest. Questions must be submitted through the VSS Question and Answer link.