NYS DOT Road Stencils

Chautauqua County is seeking bids for New York State Department of Transportation (NYS DOT) Road Stencils through an Invitation to Bid (ITB) issued by its Division of Purchasing. The procurement involves acquiring one of each specific road stencil type, including 48" Pedestrian Symbol, 240" Railroad Crossing Kit, 72" Bike Lane Symbol, 96" Turn Arrow, 96" Lane Split Arrow, 45" Accessible Handicap, 112" Straight Arrow, 36" Triangle Shark Teeth Highway, 96" School, 96" Bus, 96" Stop, 48" Bike Lane Arrow, 96" Yield, 96" Zone, 96" Ahead, and 96" Only. All stencils must be constructed of Ultra-High-Molecular-Weight Polyethylene. The bid is scheduled to close on November 13, 2025, at 2:00 PM, with a proposed contract duration of three years. The award will be made to the lowest responsible bidder based on base bid prices submitted on the county's official bid form. Evaluation criteria will focus on pricing, responsiveness, and compliance with specified technical requirements.

The county actively encourages bids from diverse business enterprises, specifically targeting Minority-owned Business Enterprises, Women-owned Business Enterprises, Small Business Enterprises, Disadvantaged Business Enterprises, and Service-Disabled Veteran Owned Businesses. Bidders must submit comprehensive certifications, including non-collusion declarations, Iranian divestment documentation, exclusion checks, and financial affidavits. The county will not guarantee minimum or maximum purchase quantities and reserves the right to utilize piggyback contracts with other municipalities. Chautauqua County maintains tax-exempt status and will not compensate for additional charges such as fuel surcharges, shipping, or transportation costs. While no specific budget range is explicitly stated, the procurement suggests flexibility in potential contract value and vendor selection, with an emphasis on competitive pricing and diverse vendor participation.