Nylon golf ditty bags with imprint, purchase of

The Palm Beach County Board of County Commissioners, Purchasing Department, issued Request for Quotation (RFQ) #012016-224/CC for the purchase of 6,500 nylon golf ditty bags with custom imprints to be distributed across five county golf course locations: Osprey Point Golf Course (3,300 units), Okeeheelee Golf Course (1,200 units), Park Ridge Golf Course (850 units), Southwinds Golf Course (750 units), and John Prince Golf Learning Center (400 units). The bags must be constructed from 70DN nylon material in dark green, with minimum dimensions of 5 inches wide by 7 inches high, feature a zipper and clip hook, and include a 4-inch by 4.5-inch white screen-printed imprint as part of the quoted price. All units must include a factory/manufacturer warranty against defects in materials and workmanship. Vendors must submit responses by February 8, 2016, at 4:00 P.M. Palm Beach County local time via fax or email, with delivery required no later than March 1, 2016, to the specified locations during business hours (Monday through Friday, 8:00 A.M. to 3:30 P.M.), requiring 24 hours advance notice. Pricing must be submitted as a single, firm fixed unit price with two decimal points for all 6,500 units, with prices remaining firm for 90 days from the opening date. Award will be made on an all-or-none basis to the lowest responsive and responsible vendor, with no formal site visit or bidder conference scheduled.

Palm Beach County offers a 5% local preference for vendors with a permanent place of business in Palm Beach County and a 5% Glades preference for qualifying businesses in that region. Award eligibility extends to small business enterprises (SBEs) certified by Palm Beach County if their bid is within 10% of the lowest responsive bid. All vendors must submit a non-discrimination policy compliant with Palm Beach County Resolution R-2014-1421 and provide descriptive literature and product specifications with their response. The F.O.B. point is destination, meaning the successful vendor is responsible for all transportation charges and risk of loss. No incumbent vendors or budget values were specified in the solicitation documents, though the all-or-none award structure indicates the County intends to procure from a single source for the entire 6,500-unit requirement.