NVR, Cameras and Equipment - Request for Quote

The Colorado Department of Corrections issued a Request for Quote (CAAA 2017001281) for the procurement of networked video recorder (NVR) equipment, cameras, and mounting hardware for the Limon Correctional Facility. The specific deliverables include two Dedicated Micros SD Advanced NVR units with 16-port, 12TB capacity; thirty-two SmartVu Vandal Dome 3MP cameras equipped with infrared capability; and ten SmartVu wall mounting brackets. All goods must be received by June 30, 2017, with bid responses due by April 20, 2017 at 2:00 PM Mountain Time. Submissions must be made via email to stephanie.diggs@state.co.us or by fax to 719-269-4064, and all prospective bidders must be registered on the Colorado Vendor Self Service (VSS) website prior to submission. Award will be made based on multiple criteria including cost, projected delivery dates, quality and safety considerations, lifecycle costs including energy usage and maintenance, and bidder qualifications and experience. The solicitation explicitly states that no substitutes are acceptable due to standardization requirements, and bid prices must include freight costs on a FOB-destination basis with assumed payment terms of Net-45 days after receipt of goods and invoice.

Preference will be given to bidders with certified status as Service Disabled Veteran Owned Small Businesses based in Colorado. The solicitation does not identify any incumbent vendors or current contractors, though the specific requirement for Dedicated Micros and SmartVu equipment suggests standardization with existing infrastructure at the facility. The Colorado Department of Corrections reserves the right to divide the award among multiple bidders if deemed in the State's best interest and reserves the right to cancel any order if delivery is not completed by the stated delivery deadline of June 30, 2017. No specific budget range or award value is disclosed in the solicitation documents. Delivery is required to Limon Correctional Facility, 49030 State Highway 71, Limon, Colorado 80826.