Nursery Stock (Plants)

The City of Pasadena's Department of Parks, Recreation and Community Services - Parks Division is seeking a vendor to provide and deliver nursery stock (plants) through an Informal Selection procurement process. The solicitation requires delivery-only services for 17 specific plant line items ranging from 1-gallon to 15-gallon sizes, with quantities varying between 20 and 100 units per item. Vendors must have a local warehouse within 50 miles of Pasadena City Limits and demonstrate the capability to deliver materials within 3 business days of order placement. The contract will be awarded based on the lowest total price, with pricing valid from July 1, 2023 to June 30, 2024. Interested vendors must submit electronic proposals through the City's eProcurement Portal by 2:00 pm on Tuesday, June 6, 2023, with a deadline for questions on Wednesday, May 31, 2023. Key evaluation criteria include the lowest Grand Total Price, which encompasses unit prices for individual plant species and a flat-rate delivery fee. Vendors are required to complete several forms, including a Vendor Questionnaire, Relevant Experience Form, and provide documentation of previous governmental agency experience.

The procurement appears to have several municipal requirements and compliance considerations for potential vendors. Contractors must adhere to Equal Employment Opportunity provisions, comply with the Living Wage Ordinance, and potentially obtain a business license. The solicitation includes optional demographic forms (AA-1, AA-2, and AA-3) that capture workforce utilization and equal employment opportunity data, which are mandatory for projects valued at $25,000 or more. Additional documentation requirements include a Unique Entity Identifier (UEI) form from SAM.gov, with a warning that failure to submit could render the bid non-responsive. While specific set-aside designations are not explicitly detailed, the forms suggest a preference for diverse and inclusive contracting. Vendors must also complete a Disclosure of Lobbying Activities form and a Technical Questionnaire, indicating a comprehensive vetting process. Although a specific contract value is not mentioned, the detailed requirements suggest a structured procurement approach focused on comprehensive vendor qualification and competitive pricing.