NSU Chiller Inspection/Preventative Mainten. for Natch. & Shreveport

Northwestern State University has issued a Request for Quotation (RFQ) for a Chiller Inspection and Preventative Maintenance Contract covering facilities in Natchitoches and Shreveport. The solicitation seeks a qualified vendor to perform comprehensive maintenance on 13 chillers manufactured by Trane and McQuay, with capacities ranging from 75 to 650 tons. Specifically, the contract requires one annual winter/shutdown inspection and two operating inspections during the contract period from July 1, 2025, through June 30, 2026, with potential renewals for two additional 12-month periods. Bidders must have factory-trained service personnel with at least five years of continuous experience in centrifugal, screw type, and air-cooled chiller service and maintenance. The university will award the contract to the lowest responsible, responsive bidder based on total bid price, with unit prices required for each individual chiller. Quotations are due by Tuesday, April 22nd, 2025, at 2:00 P.M. (CST), and can be submitted via email or in person to the Northwestern State University Purchasing Office. Bidders are required to complete an on-site visit/inspection form and submit proof of certification, service, and maintenance involvement with their quotation.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes comprehensive inspection requirements covering electrical systems, refrigerant levels, controls, motors, and overall operational performance. The university reserves the right to cancel the contract with 30 days' written notice. While no specific budget range is detailed in the provided documentation, the contract allows for potential multi-year renewal up to a maximum of 36 months total. The scope of work involves detailed technical inspections across multiple chiller types, suggesting a sophisticated maintenance requirement that will likely require specialized technical expertise. Vendors will need to demonstrate extensive knowledge of chiller systems and provide comprehensive documentation of their inspection and maintenance processes. The contract appears to be focused on ensuring optimal performance and longevity of the university's critical cooling infrastructure across two campus locations.