NSU Boiler Inspection/Preventative Maintenance for Natch. & Shreveport

Northwestern State University (NSU) in Louisiana has issued a Request for Quotation (RFQ) for a Boiler Inspection and Preventative Maintenance Contract covering its Natchitoches and Shreveport campuses. The procurement seeks a qualified vendor to perform one comprehensive annual inspection for 20 specific boilers and water heaters from manufacturers including Fulton, AO Smith, Aerco, Lochinvar, and Cleaver Brooks. Vendors must have factory-trained service personnel with at least five years of continuous boiler service and maintenance experience. The required service/inspection must be completed between August 3rd and September 3rd, 2025, and involves a comprehensive examination including checking refractory, water side, operating controls, safety controls, and adjusting combustion efficiency. The contract will be awarded to the lowest responsible, responsive bidder based on the total bid price for individual boiler unit prices, with vendors required to provide unit prices for each of the 20 boilers and water heaters. Bidders must submit their quotation by email or in person by Tuesday, April 22nd, 2025, at 2:00 P.M. CST, and must complete an on-site visit/inspection form to demonstrate understanding of project requirements.

The contract period will run from July 1, 2025, through June 30, 2026, with options to renew for two additional 12-month periods, potentially extending the contract up to a total of 36 months. The university reserves the right to cancel the contract with 30 days' written notice. Bidders are required to provide proof of certification and maintain appropriate insurance coverage while complying with state and federal regulations. While the solicitation does not explicitly mention set-aside designations for disadvantaged enterprises, it emphasizes the importance of vendor qualifications and comprehensive service capabilities. The procurement covers multiple jurisdictions, including Ouachita Parish and New Orleans City, suggesting a broad operational scope. Though specific budget ranges are not detailed, the contract involves inspection and maintenance services for 20 distinct boiler and water heating units across two university campuses. Potential vendors should be prepared to provide a comprehensive, competitive pricing structure that reflects the technical complexity and scope of the required boiler maintenance services.