NSU Back up Power Generator Inspection/Preventative Mainten. -Natch.

Northwestern State University (NSU) in Natchitoches, Louisiana has issued a Request for Quotation (RFQ No. RQ25-0004) for a Back Up Power Generator Inspection and Preventative Maintenance Contract covering its main campus. The procurement seeks a qualified vendor to provide comprehensive scheduled service, maintenance, and inspection for diesel and natural gas-powered standby generator sets and associated equipment. Specifically, the contract encompasses eight generators ranging from 8KW to 400KW, manufactured by Generac, Cummings, Kohler, Taylor, and Amida, located across various campus facilities. Contractors must have factory-trained service personnel with a minimum of five years of continuous involvement in standby power equipment maintenance. The contract requires two key inspections: a semi-annual inspection in January 2026 and an annual inspection in July 2025, with comprehensive maintenance requirements including fuel system inspection, oil changes, coolant checks, and load bank testing. Bids are due by Tuesday, April 22, 2025, at 2:00 P.M. CST, with contractors required to provide electronic inspection reports and hourly rates for regular, overtime, and emergency services.

The contract will run from July 1, 2025, through June 30, 2026, with options to renew for two additional 12-month periods. While no specific set-aside designations or restrictions on bidding organizations are mentioned, the detailed technical requirements suggest a need for specialized expertise in generator maintenance. The total contract value will be determined by unit prices submitted for each generator, with NSU reserving the right to add or delete generators during the contract period. No incumbent vendor information is provided in the documentation. The procurement appears to be open to qualified vendors who can demonstrate the technical capabilities and experience in generator maintenance across multiple manufacturer platforms. Interested vendors should carefully review the detailed requirements in the RFQ document, particularly the specific maintenance protocols and reporting expectations for each generator type.