NRO #18, 19, 20 well house louvers

Collier County, Florida is issuing a Quick Quote solicitation (NRO #18, 19, 20) for the removal and replacement of louvers at three well house locations along Vanderbilt Beach Road (10535, 10425, and 10325). The procurement seeks quotes for the replacement of existing louvers with three new bare aluminum louvers, each measuring 47 inches wide by 82 inches long, with one louver per well house. The contractor's scope of work includes removal of existing louvers, installation of new aluminum units, repairs to interior and exterior block walls if damage occurs during removal, site cleanup, and disposal of removed louvers and debris, with the County responsible for subsequent painting of interior and exterior walls. The contract will be awarded to the lowest responsive and responsible bid, and must include a lump sum quote covering all personnel, equipment, and materials required to complete the work. Contractors must meet comprehensive insurance requirements including workers' compensation per Florida Statutes Chapter 440, employer's liability at $500,000 per occurrence, commercial general liability at $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability at $500,000 per occurrence, with Collier County named as additional insured and 30 days cancellation notice required. Critical project deadlines include a mandatory pre-bid meeting scheduled for May 4, 2026, at 10:00 a.m. at 10535 Vanderbilt Beach Road, a question submission deadline of May 8, 2026, at 3:00 p.m., and a response submission deadline of May 15, 2026, at 3:00 p.m. via the county's e-Procurement Portal at https://procurement.opengov.com/portal/collier-county-fl, with award based on lowest responsive bid criteria.

The solicitation documents do not indicate any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor preferences applicable to this procurement. Interested vendors must comply with all Quick Quote procedural requirements, including submission through authorized representatives for corporations, proof of Florida corporate status or Certificate of Authority registration with the Florida Department of State, E-Verify enrollment documentation, W-9 forms, and any required licenses with their submittal. All prices must remain firm from the bid opening date through September 30th of the fiscal year, and vendors must comply with the county's standard Purchase Order Terms and Conditions, which govern payment under the Florida Local Government Prompt Payment Act with invoices required within six months of service completion. No specific budget range or award value is disclosed in the solicitation documents, and the solicitation does not reference any existing infrastructure, technology integration requirements, or incumbent contractors. This is classified as a repair and maintenance project with a one-time purchase term, and vendors should note that Collier County will provide site access assistance, material review, and inspection services during installation.