November 2025 Meat and Cheese - DOC-PE

The Louisiana Office of State Procurement for the Department of Corrections Prison Enterprises (DOC-PE) is issuing an Invitation to Bid (ITB) for meat and cheese products for November 2025, with solicitation number 3000025504. The procurement encompasses 39 distinct line items of meat and cheese products, including chicken leg quarters, turkey and ham products, ground meats, sausages, frankfurters, roasts, and various cheese items, with quantities ranging from 500 to 28,000 pounds. Vendors must submit bids electronically through the LaGov vendor portal by October 16, 2025, at 10:00 AM CST, with product delivery required by November 6, 2025. All products must be new, frozen, processed within 90 days of delivery, and meet specific packaging and quality requirements. The evaluation criteria will award contracts on an individual basis to the lowest responsive and responsible bidder, with cheese items (lines 2 and 3) to be awarded on a grouped basis. Vendors must be registered in the LaGov system, potentially submit a W-9 form, and ensure products are stamped with a processed date within 90 days of delivery to the Wakefield facility.

The solicitation includes Louisiana preference provisions that allow potential price adjustments for Louisiana-produced or manufactured products, with Louisiana products permitted up to 10% higher pricing and U.S.-manufactured products up to 5% higher. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement emphasizes compliance with federal regulations ensuring open and fair competition. Payment will be processed electronically using LaCarte procurement cards for purchases under $5,000 or Electronic Funds Transfer (EFT). Vendors must comply with USDA, FDA, and Louisiana Department of Agriculture and Forestry (LDAF) grading and certification requirements. Although a specific budget range is not provided, the extensive list of 39 line items suggests a substantial procurement value. Delivery requirements are strict, mandating delivery to the Wakefield facility Monday through Thursday between 7:00 am and 1:00 pm, with vendors required to contact the plant manager 24 hours prior to delivery and use refrigerated trucks maintaining appropriate product temperatures.