Novelty Ice Cream - DOC-LSP

The State of Louisiana's Office of State Procurement has issued an Invitation to Bid (ITB) for a Novelty Ice Cream contract for the Louisiana Department of Corrections - Louisiana State Penitentiary (DOC-LSP), specifically targeting canteen resale items in West Baton Rouge Parish and Baton Rouge City. The solicitation seeks to establish a Blanket Order Contract for various novelty ice cream products to be delivered to multiple locations at the Angola, LA facility, covering nine different ice cream product lines from brands including Blue Bell, Snickers, Twix, and Starburst. The contract will be for an initial 1-year period beginning with the award date and ending June 30, 2026, with potential renewals for two additional 12-month periods, not to exceed a total of 36 months. Deliveries are strictly restricted to Tuesdays through Fridays between 8:00 am and 2:30 pm, excluding holidays, with no Monday deliveries permitted. The vendor must furnish and maintain refrigerated cabinets at seven different facility locations, including Camp-C, D, F, J, East Yard, West Yard, and warehouse. The state intends to award the contract on an all-or-none basis to the overall lowest responsive and responsible bidder meeting specifications, with approximately 7 cases of each item expected to be ordered weekly. The bid (Solicitation 3000024945) is scheduled to be publicly opened on 07/08/2025 at 10:00 AM CST, with an online bid response option available.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. However, the bid includes Louisiana and United States product preferences, allowing bidders to claim price preferences for products produced, manufactured, or assembled in Louisiana or the United States, subject to specific cost and quality conditions. Payment will be processed electronically, with the LaCarte procurement card used for purchases of $5,000 and under, and Electronic Funds Transfer (EFT) available for other payments. The state reserves the right to increase or decrease quantities as needed and to reject individual line items if necessary. While specific award values are not detailed in the provided documents, the contract appears to be a significant procurement for the Department of Corrections, covering multiple ice cream product lines with precise specifications for each item. Pricing must include transportation, freight, inside delivery, unpacking, and debris removal. The procurement process emphasizes compliance with state procurement requirements, with vendors required to follow detailed online bidding instructions provided in Attachment B, which outlines the step-by-step process for submitting electronic bids through the Louisiana Procurement and Contract Network (LaPac).