NOTICE ONLY* REQUEST FOR QUOTE EMERGENCY ROAD CLEARING SERVICES - Interstates in Zone A & B Washington and Smyth Counties

The Virginia Department of Transportation (VDOT) is seeking emergency road clearing services for Interstates in Zone A & B of Washington and Smyth Counties within the Bristol District. The procurement involves acquiring multiple units of light duty wreckers (up to 8,000 lbs), heavy duty wreckers (up to 26,000 lbs), and welfare check vehicles (4x4 pickup/SUV with trailer and UTV/all-terrain vehicle), with a minimum requirement of four units in each category. Contractors will be responsible for clearing roadways of stalled, abandoned, or stuck vehicles during severe weather and emergency operations. The solicitation requires contractors to provide properly licensed operators with a minimum of two years of towing service experience, maintain comprehensive insurance coverage, and comply with safety regulations. Responses are due by January 17, 2025, at 5:00 PM EST, with submissions accepted via email to Matthew.Lewis@VDOT.Virginia.gov or hand-delivered to VDOT's Bristol office. The contract period will run from the award date through April 30, 2025, with no renewal options. Pricing is structured on an hourly operational rate that encompasses both active engagement and standby time.

The procurement is specifically set aside for DSBSD-certified micro businesses or small businesses, with a preference for women-owned and minority-owned businesses that have received DSBSD small business certification. Contractors must demonstrate the ability to have equipment available 24 hours a day on an on-call basis and commit to responding within one hour of notification. VDOT reserves the right to make multiple awards to ensure adequate service coverage across the specified zones. While specific budget ranges are not explicitly detailed, the solicitation estimates 50 operational hours per equipment type, with extended quantities of 200 hours when accounting for the four required units in each category. The operational rate is comprehensive, covering all costs including vehicles, equipment, operators, fuel, supplies, tools, chains, and other incidental expenses necessary to perform the contracted emergency road clearing services.