Notice of Special Procurement for integrated CAD suite for fire service

Clackamas Fire District in Oregon is conducting a special procurement for an integrated Computer-Aided Dispatch (CAD) suite and incident management platform under Oregon Revised Statutes 279B.085 and 279B.400. The procurement seeks a single integrated platform to support incident management, two-way mobile CAD interface capabilities, personnel accountability and daily staffing management, navigation, and pre-plans programs. The specific product identified is Tablet Command Incident Management software, which provides real-time incident management with resource accountability, situational awareness, detailed incident documentation features, and iOS compatibility. The contract term spans ten years, from July 1, 2026, through June 30, 2036, with a total estimated cost of $3,650,000, including $900,000 for implementation and licenses for Clackamas Fire District devices and $2,750,000 for regional interoperability managed by the District and reimbursable through intergovernmental agreements with regional agencies. The procurement justification is based on Tablet Command's proprietary functions and lack of comparable alternatives, as the software is the sole product combining the required mobile two-way CAD interface, incident management, personnel accountability, and iOS compatibility capabilities. The District's evaluation assessed Mobile X CAD and Emergent platforms but found both lacking in required incident management capabilities. The public notice was posted on March 17, 2026, with a protest period ending on March 24, 2026, at 4:00 PM PST, during which affected persons may file written protests with Michael Wong, Finance Manager, at michael.wong@clackamasfire.com.

This is a notice of special procurement rather than a competitive solicitation, meaning this is an approved procurement announcement allowing for formal protests only, not competitive bidding opportunities. The procurement benefits multiple regional fire agencies beyond Clackamas Fire District, including Jackson County fire agencies, Scappoose Fire District, Columbia River Fire and Rescue, and Mist-Birkenfeld Rural Fire Protection District, with cost-sharing through intergovernmental agreements for regional interoperability enhancements. The documents do not identify specific set-aside designations, disadvantaged enterprise requirements, or restrictions on the types of organizations that can respond, as this is a sole-source procurement focused on the proprietary capabilities of Tablet Command software. No incumbent vendor information is provided in the available documentation. The funding source is Clackamas Fire District's General Fund, with the total project budget of $3,650,000 allocated across implementation, licensing, and regional interoperability components. Additional information and related documents are available through the Oregon Buys portal at oregonbuys.gov/bso/, and inquiries should be directed to Michael Wong, Finance Manager, at the contact information provided.