Notice of Special Procurement - Arpeggio ARP-SFTP Software

The Oregon Department of Corrections (ODOC) is pursuing a Special Procurement for the Arpeggio ARP-SFTP software license subscription and related services, with Marion County as the primary jurisdictional focus. The procurement seeks to extend an existing contract with Arpeggio Software, LLC for a secure file transfer protocol (SFTP) system that currently supports IT systems and data sharing across 36 Oregon counties and external customers. The goods and services include software licensing, subscription services, and ongoing technical support for the ARP-SFTP platform, which has been integrated into ODOC's operational systems since 2016. The special procurement process involves a mandatory seven-calendar-day public notice period during which affected parties may submit written protests, with the final deadline for protests set for April 8, 2022. Key objectives include maintaining continuous secure data transfer capabilities and avoiding significant operational disruption that would result from transitioning to an alternative software solution.

No specific set-aside designations or restrictions on respondent organizations were explicitly detailed in the provided documentation. The incumbent vendor is Arpeggio Software, LLC, with the existing technology already deeply integrated into ODOC's current IT infrastructure. The contract seeks to extend the current arrangement for a 10-year period, with annual renewability and a proposed not-to-exceed (NTE) compensation of $30,000, which represents an increase of $20,000 from previous expenditure levels. ODOC's total historical expenditures on this software and related services have been approximately $10,000. The procurement approach involves annual purchase orders for software licensing and services, with the justification for the special procurement based on the significant systems integration and potential operational complexity of transitioning to an alternative platform.