Notice of Sole Source for DLX Shelter Systems, Shelter Components and HVAC Equipment

The Oregon Department of Human Services (ODHS) is pursuing a sole source procurement for DLX Enterprises, LLC's proprietary shelter systems and emergency response equipment. Specifically, the agency seeks to acquire DLX Shelter Systems, including ASAP-18 and ASAP-HUB shelter systems, insulation liners, air plenums, HVAC equipment, and related accessories to enhance emergency shelter capabilities for natural disaster response. As the primary agency responsible for Emergency Support Function 6 and State Recovery Function 4, ODHS requires these specialized products to maintain compatibility with existing equipment and infrastructure. The procurement is focused on efficient utilization of current DLX equipment and preventing obsolescence of previously invested resources. Key procurement details include a total estimated contract value of $334,007.81, with protests due by 3:00 PM within seven calendar days after the initial posting of the sole source notice on June 8, 2023, with a final response deadline of June 15, 2023.

The sole source procurement appears to have no specific set-aside designations or restrictions on responding organizations. DLX Enterprises, LLC is confirmed as the exclusive owner, manufacturer, designer, and sole-source provider of the specified products, which are protected by intellectual property rights, patents, trademarks, and copyrights. The procurement is specifically for Marion County and the state of Oregon, with no indication of preferences for disadvantaged enterprises. The intellectual property protection and unique technical specifications of the DLX shelter systems effectively limit potential competitors. ODHS has already committed significant resources to purchasing and training on the current DLX equipment, which further justifies the sole source determination. The contract value of $334,007.81 represents a targeted investment in specialized emergency response infrastructure that integrates seamlessly with existing ODHS emergency management capabilities.