Notice of intent to sole source USA shade and fabric

The Collier County Board of County Commissioners Procurement Services Division is issuing a Notice of Intent to Sole Source for repair and replacement of shade structures through USA Shade and Fabric. The specific procurement involves replacing fabric and associated hardware for existing shade structures, with the replacement fabric carrying a 10-year warranty period from installation completion. The procurement is being conducted under Collier County Procurement Ordinance 17-08, which allows for sole source procurement based on unique capabilities, proprietary technology, or specific warranties. The contract period will run from January 1, 2025 to September 30, 2025. Key submission requirements include online submission through the Collier County Procurement Services Division Online Bidding System, with responses due by January 2, 2025 at 3:00 pm. The county is seeking verification that the specifications are non-restrictive and can potentially be met by multiple companies, inviting interested parties to submit documentation demonstrating alternative qualified sources. The Procurement Services Division retains final determination on the sole/single source status.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations or restrictions for disadvantaged enterprises mentioned in the documentation. The notice specifically invites potential alternative vendors to demonstrate comparable capabilities to USA Shade and Fabric, suggesting some flexibility in vendor selection. While no specific budget range or award value is explicitly stated, the scope involves repair and replacement of existing shade structures for the county's Tourism Division. The procurement process allows for potential challenges to the sole source designation, providing an opportunity for other vendors to demonstrate equivalent capabilities. No incumbent vendor details beyond USA Shade are provided, and no specific integration requirements with existing infrastructure are outlined in the available documentation. The procurement appears focused on replacing shade structure fabric with a ten-year warranty, indicating a potentially significant infrastructure investment for the county.