Notice of Intent to Award Wander Management System RFQ 19*7

The State of Michigan Department of Military and Veterans Affairs, on behalf of the Grand Rapids Home for Veterans, issued Request for Quote (RFQ) 511 190000000007 to procure a one-time purchase of a Wander Management System. The solicitation was posted on SIGMA VSS on October 9, 2018, with a seven-day response period and a due date of October 17, 2018. The procurement sought an Accutech LS 2400 System or equivalent wander management solution designed to enhance safety and monitoring capabilities at the veterans facility. Key evaluation criteria included system compatibility with existing equipment at the facility, availability of local service and warranty support, training requirements for nursing and maintenance staff, and total cost of ownership including any ancillary expenses such as firewall penetration and repairs. Two bidders submitted proposals: COPP Integrated Systems of Dayton, Ohio, and Riverside Integrated Systems Inc. of Grand Rapids, Michigan. The evaluation prioritized superior value delivery through system integration capabilities, proximity-based service advantages enabling same-day support, and reduced operational burden on facility staff.

While the solicitation did not contain explicit set-aside designations, the evaluation process considered Service-Disabled Veteran Owned Business (SDVOB) status as a potential preference factor; however, COPP Integrated Systems failed to submit required verification documentation to substantiate its SDVOB claim, thereby forfeiting veteran preference consideration. The Grand Rapids Home for Veterans' Maintenance office conducted the evaluation and recommended award to Riverside Integrated Systems Inc., the local Grand Rapids provider, whose proposal demonstrated superior value despite a marginally higher quoted price of $28,522.00 compared to COPP's bid of $28,494.03. The cost differential was offset by Riverside's system compatibility with existing facility equipment, local service capabilities, and reduced training requirements, while COPP's proposal included an estimated additional cost burden of $27.97 for firewall penetration and repairs that the facility would assume. The contract award value was $28,522.00 for the Accutech LS 2400 System. Solicitation Manager Kerri Bielski was designated to provide debriefing sessions to unsuccessful bidders upon request.