Notice of Intent to Award Trailer Mounted Hydro Seeder

The Michigan Department of Transportation (MDOT) issued Request for Quotation (RFQ) 180000000740 for the procurement of one trailer mounted hydro seeder unit for use in construction, scheduled maintenance, and emergency response operations on roads, bridges, and facilities. The solicitation was posted on SIGMA VSS on July 2, 2018, with proposals due on July 17, 2018. This was designated as a one-time purchase with no renewal options. Bidders were required to meet mandatory minimum requirements, including certification as an authorized distributor or manufacturer with supporting documentation from the manufacturer if bidding as a distributor. The technical evaluation criteria were weighted at 100 total points and assessed five categories: the statement of work, training provisions, general experience with verifiable references, state experience, and equipment specifications. A minimum threshold of 80 points was required for pricing consideration. Only one responsive bidder, Alta Construction Equipment, LLC of New Hudson, Michigan, submitted a proposal meeting the published deadline and achieved a technical evaluation score of 100 points across all evaluation categories.

The procurement documents do not specify set-aside designations or restrictions on the types of organizations eligible to respond. No incumbent vendors or current contractors were identified in the award recommendation. The recommended award amount is $57,630.00 to Alta Construction Equipment, LLC, contingent upon State Administrative Board approval where applicable. As the sole bidder and only responsive and responsible proposal received, Alta Construction Equipment was selected based on meeting all mandatory requirements and demonstrating the lowest and best value to the State. No information regarding existing infrastructure or technology integration requirements was documented in the available materials.