Notice of Intent to Award RFP 210000002538 Uniforms

The Michigan Department of Technology, Management and Budget Central Procurement Office issued RFP 21-2538 for Uniform and Logo Wear services, a procurement designed to supply uniforms and embellished logo wear products to state agencies. The RFP was posted on the SIGMA VSS system on August 18, 2021, with proposals due on September 8, 2021, following a 21-day solicitation period. The procurement sought uniform and logo wear products with embellishment services including patching, embroidery, and screen printing capabilities. The contract structure includes a three-year initial term with the option for up to two additional one-year renewal periods. Vendor evaluation was conducted across four primary criteria: General Requirements (20 points), Service Requirements (25 points), Other Requirements (35 points), and Vendor Questions (20 points), with a technical evaluation threshold that assessed product specifications, warranty descriptions, quality control procedures, background check protocols, and prior experience documentation. The winning vendor was required to demonstrate both responsiveness and responsibility in meeting these evaluation standards.

Libra Industries Inc., a Michigan-based vendor located at 1435 North Blackstone Street, Jackson, MI 49202, was the sole bidder submitted by the deadline and has been recommended for award based on its technical evaluation score of 84 out of 100 points. The company met the threshold requirements for pricing and sample evaluation despite some noted deficiencies in product specifications, warranty descriptions, quality control details, and documentation of background check procedures and prior experience. Following negotiations with the vendor regarding revised embellishment options and warehouse services, the final recommended award amount is $1,632,100.00 for the three-year contract period, an increase from the initial bid amount of $1,398,161.55. The contract is pending approval by the Michigan State Administrative Board before execution.