Notice of Intent to Award RFP 190000002825

The Michigan Department of Natural Resources conducted a competitive procurement solicitation (NIA1 1900000000908) for the provision of LED Hunter Education Wallets in a bi-fold style with integrated identification holder and key ring. The Request for Proposal was posted on SIGMA VSS for a 20-day period with proposals due on August 7, 2019. The procurement attracted two bidders who submitted compliant proposals: R A Dinkel & Associates and Inception Inc. The evaluation methodology employed a pass/fail assessment based on mandatory specification compliance, with contract award determined by lowest price among responsive and responsible bidders. Both submitted proposals successfully met the mandatory specification requirement for the bi-fold style wallet with identification holder and key ring functionality. The contract structure includes an initial one-year term with three optional one-year renewal periods. Interested bidders not selected for award were afforded the opportunity to schedule debriefing sessions with Solicitation Manager Autumn Jones to understand evaluation results and feedback.

Inception Inc., located in Sammamish, Washington, was recommended for award at a contract value of $74,000, representing the lowest-priced compliant proposal. The competing bidder, R A Dinkel & Associates, submitted a proposal valued at $112,000. No service-disabled veteran-owned business designations or set-asides were identified among the bidders or in the procurement solicitation requirements. The award recommendation was subject to final approval by the State Administrative Board pending applicable administrative procedures. This Notice of Intent to Award was posted on August 23, 2019, with a five-day deadline for any additional submissions or protests by August 28, 2019.