Notice of Intent to Award RFP# 180000003353

The Michigan Department of Natural Resources issued RFP #180000003353 to procure a contractor to provide disbursement of processed meats to Michigan charitable organizations. The RFP was posted on August 28, 2018, with a proposal submission deadline of September 18, 2018. The contract term is three years with up to two optional one-year renewal periods. Bidders were evaluated on three technical criteria: Schedule A Statement of Work Deliverables (50 points), Schedule A Statement of Work Project Plan (25 points), and Vendor Questions Worksheet Experience (25 points), for a total possible score of 100 points. Key objectives included developing an effective distribution methodology, implementing a social media outreach strategy, and preventing out-of-state distribution through the voucher system. The evaluation team, consisting of DNR Buyer Lisa VanOstran and Youth Council Advisor Ray Rustem, assessed proposals based on the bidder's ability to meet minimum point thresholds and provide the best overall value to the State through the combination of technical evaluation criteria and pricing factors.

Michigan Sportsmen Against Hunger, located in Eastpointe, Michigan, was the sole bidder to submit a proposal by the September 18, 2018 deadline and received a recommendation for award. The organization scored 85 out of 100 possible points, meeting RFP requirements despite identified deficiencies in social media outreach strategy, distribution methodology detail, and clarity on preventing out-of-state distribution. The contract award recommendation is valued at $180,000.00 and is pending State Administrative Board approval if applicable. No set-aside designations or restrictions on organization types were noted in the procurement documentation. The award was based on Michigan Sportsmen Against Hunger offering the best value to the State by meeting the minimum point threshold and providing the best combination of technical evaluation factors and pricing relative to the contract requirements.