Notice of Intent to Award - IFB No. 124992 - Daily Mail Courier Services

The Employment Development Department (EDD), on behalf of the California Unemployment Insurance Appeals Board (CUIAB), issued Invitation for Bid (IFB) No. 124992 for daily mail courier services at the CUIAB facility located at 1901 N. Rice Avenue, Suite 300, Oxnard, California 93030. The procurement seeks a contractor to provide Monday through Friday mail pickup and delivery services (excluding state holidays) with morning delivery to CUIAB by 7:45 a.m. from the U.S. Post Office at 1961 North C Street, Oxnard, and afternoon pickup between 4:45 p.m. and 5:00 p.m. for delivery to the post office by 6:00 p.m. The contractor shall manage approximately 5 to 6 mail bags per week, maintain security of mail in transit, handle registered and certified mail, maintain daily logs with signatures, and return empty mail trays. The contractor must hold general liability insurance with limits of not less than $1,000,000 per occurrence, workers' compensation and employers liability insurance of at least $1,000,000, and automobile liability insurance of not less than $1,000,000 per accident; a valid Motor Carrier Permit is required if vehicle weight exceeds 10,000 lbs. The contract term runs from May 1, 2026, through December 31, 2028. Bids must be received and time-stamped by March 24, 2026, at 11:00 a.m. (PT), with public bid opening scheduled for the same date at 1416 9th Street, Sacramento, California, and intent to award anticipated for the week of March 20, 2026. Site inspections may be arranged by contacting Brenda Benyamin at (805) 485-5389. The contractor must submit a monthly cost proposal representing full compensation for all labor and travel-related costs, and award will be made to the lowest responsible bidder meeting specifications. The contractor must comply with all federal and state confidentiality laws, provide a Vendor/Contractor Confidentiality Statement signed by all personnel with access to EDD information, and indemnify the EDD against liability resulting from unauthorized use of confidential information.

Small Business/Microbusiness (SB/MB) and Small Business/Nonprofit Veteran Service Agency (SB/NVSA) certified firms may claim a five percent (5%) preference, applicable to a maximum of $50,000 for computation purposes only. No subcontracting is permitted, and Disabled Veteran Business Enterprise participation incentive requirements are waived for this IFB. The contractor must provide all required documentation including Cost Proposal, Bidder Declaration, Contractor Certification Clauses, Debarment Certification, STD 204 Payee Data Record, and proof of Motor Carrier Permit with the bid submission. No incumbent vendor or current contractor information was specified in the procurement documents. The specific budget range or award value was not disclosed in the available documentation; however, the monthly cost proposal will serve as the basis for evaluation, with the contract spanning approximately 32 months from May 2026 through December 2028.