Notice of intent to award for solicitation RFP260000002040

The Michigan Department of Corrections is announcing notice of intent to award solicitation RFP260000002040 for outdoor workout equipment at the Earnest C. Brooks Correctional Facility, with protests due by August 19, 2026.

The scope includes eight outdoor multigym machines — four standard multigyms with four users and four stations each offering 11+ full-body exercises, one 16-inch plyo platform, one vertical abdominal knee raise machine, one adjustable back extension bench, one calf raise machine, and one chin-up/dip bar apparatus with assist mechanism. All equipment must be weatherproof, tamperproof, constructed of heavy-duty steel with tamperproof stainless steel fasteners, and conform to ADA accessibility standards. The contractor must deliver, assemble, and install equipment; coordinate installation dates with the facility; provide all tools and equipment including forklifts; and leave the area clean and debris-free.

The anticipated contract start date is July 6, 2026. The contractor must provide detailed warranty information, manufacturer contacts, recall procedures, maintenance requirements, and customer-service availability during standard business hours. All contractor personnel with access to MDOC facilities must comply with Prison Rape Elimination Act standards, complete required training, and pass background checks at the contractor's expense.

Technical proposals are evaluated on Schedule A (Statement of Work) at 75 points and the Vendor Questions Worksheet at 25 points, with a minimum threshold of 80 points required for pricing evaluation. Award will be made to the responsive and responsible bidder offering best value, considering total cost of ownership, prior performance, economic impact to Michigan, and compliance with prevailing wage requirements if applicable.

Proposals must be submitted electronically through the SIGMA VSS system in separate modifiable price and technical documents. Bidders must complete a Confidential Treatment Form regardless of whether confidential information is included. The RFP was originally issued May 18, 2026, with questions due May 21, 2026 and answers posted May 27, 2026; the initial proposal deadline was June 3, 2026.