Notice of Intent to Award for Solicitation 210000000205.

The Michigan Department of Technology, Management & Budget, in conjunction with the Michigan Department of Transportation, issued RFP 200000000205 for a Vehicle Hauling and Cleaning Services Prequalification Program. This procurement sought to establish a prequalified vendor pool capable of providing vehicle hauling and cleaning services through a two-tier contracting structure. The RFP was initially posted on November 6, 2020, with an original four-week response period extended to January 4, 2021. Proposals were evaluated using four technical criteria totaling 100 points: Product Quality (50 points), Service and Delivery Capabilities (20 points), All Other Contract Activities (15 points), and completion of the Vendor Questions Worksheet (15 points). A minimum threshold score of 80 points was required for vendors to proceed to pricing evaluation and award consideration. Three bidders submitted proposals: Trotters Hauling and Moving from Grand Rapids, Rusko's Towing from Dearborn, and Gary's Towing and Repair from Saginaw.

The State determined not to award this solicitation and elected to resolicit with revised requirements, despite one vendor meeting the technical threshold. Trotters Hauling and Moving was deemed non-responsive and non-responsible for failing to adequately address RFP requirements and submitting only an operating agreement without required documentation. Rusko's Towing scored 74 out of 100 points, falling below the 80-point minimum threshold, with significant deficiencies in Product Quality scoring only 35 points due to missing required responses and failure to provide Contractor Representative and Key Personnel resumes. Gary's Towing and Repair achieved the highest score of 94 out of 100 and met the technical qualification threshold; however, the State declined to award to this single qualifying vendor because the Prequalification Program's structure requires a pool of multiple qualified vendors for subsequent Second Tier Solicitations. Pricing proposals were not evaluated due to the decision to resolicit. Debriefing sessions were offered to all bidders, with Solicitation Manager Jillian Yeates serving as the primary contact for additional information.