Notice of Intent to Award for RFP 190000002632

The State of Michigan Department of Natural Resources Procurement Office issued Request for Proposal 190000002632 for rye planting services to support the DNR Wildlife Division across Wexford and Missaukee Counties. The procurement solicited field preparation, fertilizing, and planting services with a contract term of approximately six weeks. The RFP was posted on SIGMA VSS on June 27, 2019, with proposals due on July 8, 2019. The evaluation process assigned equal weight (50 points each) to the Vendor Questions Worksheet and Schedule A Statement of Work, with a minimum technical score of 80 points required for vendors to advance to price evaluation. Three vendors submitted responsive proposals and qualified for evaluation: Highland Forestry and Food Plots, Green Pastures Wildlife Food Plots, and Kill Zone Food Plots. The work was divided into three units covering geographic areas: Unit 1 and Unit 2 in North Central and North East Wexford County, and Unit 3 in Missaukee County. Highland Forestry and Food Plots achieved a perfect technical score of 100 points, while Green Pastures scored 82 points and Kill Zone Food Plots scored 84 points, with all three vendors meeting the minimum threshold for price consideration.

The award recommendation was split between two vendors based on technical merit and price competitiveness. Highland Forestry and Food Plots received the award for Units 1 and 2 at a second-round price of $19,425.00, while Green Pastures Wildlife Food Plots was awarded Unit 3 at $3,580.50, for a total combined award value of $22,805.50. Kill Zone Food Plots, despite meeting the technical threshold with a score of 84 points, was not selected as the recommended vendors offered lower overall pricing for the State. The Notice of Intent to Award was posted on July 10, 2019, with a due date of July 11, 2019, indicating a compressed timeline for this procurement process. No specific set-aside designations or restrictions on vendor eligibility were documented in the available procurement materials, nor were any incumbent vendors or integration requirements identified.